Ex Cathedra Privacy Policy

Ex Cathedra is an arts charity that processes data from its customers and supporters for certain legitimate business purposes necessary to fulfil its aims and charitable objectives. Our promise to you is that we will be clear, honest and open in the way we use your data, only use it in ways you should reasonably expect us to, and to stop using it should you request us to, or after you cease to engage with us for a reasonable length of time. This statement sets out the ways in which Ex Cathedra uses your data and how you can hold us accountable for that.

The terms of this policy may change, please do check it from time to time.
Most recent update: 22 May 2018

Data we collect

Ex Cathedra became an Associate Artist at Town Hall and Symphony Hall (THSH) in 2007 and we have used the THSH Box Office as our principal box office since then. When you book a ticket for an Ex Cathedra concert via THSH’s Box Office your data is passed to us and we will become the data controller. We receive all booker data for analysis purposes, whatever your contact preferences, but we will always respect any contact preferences you have historically indicated, see Use of data, below.

If you book tickets for one of our concerts via another box office your data may be passed to us, if we are satisfied that you were made aware that this would happen, and that the box office has collected your data in a manner that is consistent with this Privacy Policy.

If you purchase CDs or other merchandise from our website we will process your data for the purposes of fulfilling your order. During your purchase we may also invite you to sign-up for our email newsletters.

Ex Cathedra processes audience data for certain legitimate business purposes, in order to provide you with the best experiences and most relevant information about our activities as an arts charity.

We collect your name, address and electronic contact details (email and phone) and use the information about your booking patterns in order to ensure you have the information you need about similar future events, ticket offers or opportunities to support our work.

We also gather general information about the use of our website, using Google Analytics, such as which pages are visited most frequently. For this purpose we only use anonymous information and statistics which do not identify individual visitors.

Use of data

If there is any important change to your booking we will contact you.

The information we have collected, alongside your purchase history, is used to select and inform you of other relevant events or activities we think may be of interest to you, as well as opportunities to support our work as an arts charity.

If you do not want to receive information by post about events, offers or our fundraising activities, you have the option to change your contact preferences at the point of sale and at any time thereafter by contacting info@excathedra.co.uk or calling us on 0121 616 3410.

If you have opted out of marketing communications, we may still get in touch with you. For example we may email you to give you important information about the events you’ve booked or to tell you about any changes.

Contacting you by post

If you do not want to receive information by post about events, offers or our fundraising activities, you have the option to change any of your contact preferences at any time by contacting us on the details shown below.

Contacting you by email

If you have given us your email address we will send you information about other concerts we are performing, and occasionally we will include information about our wider programme of activity, recommendations for similar events we think you might enjoy, and opportunities to support our work. Should you wish not to receive this information you will be given the option to opt out when purchasing your ticket from the THSH Box Office, and you will always have the option to unsubscribe from future emails from Ex Cathedra via a link at the bottom of the email. Alternatively you can tell us directly by emailing info@excathedra.co.uk or calling us on 0121 616 3410.

Contacting you by telephone

If you have provided your telephone number when you purchased your ticket via THSH Box Office, we may use this to inform you of a cancelled or re-arranged performance, to gain your views on our service, or to talk to you about relevant opportunities to support our work as an arts charity. Should you wish not to receive calls from us please let us know by emailing info@excathedra.co.uk.

Third Parties

The personal information that you give us will never be supplied to anyone outside Ex Cathedra for contact purposes without first obtaining your consent, unless we are obliged or permitted by law to disclose it.

Research and industry information

With agreement about data management protocols, we do make anonymised data available to other agencies such as The Audience Agency for analysis and research purposes (for instance, comparison sales trends over time and geographical comparisons). This assists with reporting to our funders, including Arts Council England, and our strategic planning, helping us to make better business decisions. Your personal data will not be used to contact you by these agencies or companies.

Website cookies

When you visit our website a cookie is placed on your computer or mobile device in order to make content, services and advertising more relevant and useful. You can avoid this by disabling cookies in your browser. Read more…

Data integrity and security

We take steps to ensure that data is accurate, complete and up to date, and we regularly run checks to review our data. If you wish to correct any inaccuracies in your data, please contact info@excathedra.co.uk.

Data is only used for the purposes stated above whilst you continue to engage with us, through ticket purchases, donations, or viewing our online content. Should you cease to engage with us for a period of more than three complete seasons, your data will be suppressed and you will cease to receive communications from us.

Access to information

You have a right to see what information we hold about you via a Data Subject Access Request. You also have the right to have your data erased, rectified or the processing restricted or to object to us processing your data. You may also ask us to provide a copy of any information provided by you to us.

Who to Contact

Should you wish to contact us about the use of your data, or make a complaint please contact Ex Cathedra’s General Manager, Peter Trethewey, who will deal with your request.


You have the right to lodge a complaint with the Information Commissioner about how we deal with your personal data. The Information Commissioner can be contacted via www.ico.org.uk

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